Phase 9 — Decision register

Recorded: 2026-10-14 (source review began October 13). Prepared during Phase 7; no decision or integration is approved by this register. Owner roles are proposed responsibilities, not assigned individuals. Every item is Pending decision. A technical option is not approval; translation is not legal/clinical sign-off; browser acceptance is not deployment authorization.

P9-01 — Landing-page ownership

Status: Pending decision
Current implementation: Public /lp/early-intervention; hours article provisionally points to /client-consultation; not approved equivalents.
Evidence: phase-6c5-final-library-acceptance-2026-10-13.md
Options: Keep separate campaign ownership with an approved link; or separately scope migration/integration.
Risk if unresolved: Broken campaign journey or misleading substitute.
Decision owner role: Site/campaign owner
Required reviewers: Privacy and marketing
Dependencies: Campaign repository ownership, approved CTA and form destination
Acceptance criteria: Approved route disposition and exact target; end-to-end synthetic nonproduction journey; no silent redirect.
Impacted routes/systems: /lp/early-intervention; /library/how-many-hours-aba-child-need; /client-consultation
Authorization required: Explicit owner decision, then a bounded implementation/test scope; live activation/deployment requires separate authorization.
Resolution date/evidence: None; not approved.

P9-02 — Employee portal

Status: Pending decision
Current implementation: Metadata-only route; staff/management two-level workflow unresolved.
Evidence: employee-portal-migration-brief-2026-10-08.md
Options: Owner-accepted legacy encrypted-content model after risk review; or separately designed server/edge protection with two authorization levels.
Risk if unresolved: Loss of staff workflows or exposure of protected content.
Decision owner role: AIA operations and portal owner
Required reviewers: Privacy/security
Dependencies: Protected-content inventory, access model, credential distribution/revocation
Acceptance criteria: Unauthorized requests cannot obtain protected content under chosen approved model; staff/management separation, rotation and recovery tested.
Impacted routes/systems: /employee-portal; clinical-operations links
Authorization required: Explicit owner decision, then a bounded implementation/test scope; live activation/deployment requires separate authorization.
Resolution date/evidence: None; not approved.

P9-03 — Form/API ownership

Status: Pending decision
Current implementation: Form A has seven production-eligible placements and nine separately gated, isolated-test-only consultation placements; all other shared form controls remain disabled with no backend. Physical Form B is retired; Form C remains future work. The consultation surfaces are not production-authorized.
Evidence: two-form integration specification, ../src/components/FormShell.astro
Options: Approved direct Jotform Form A consultation and separate Form C; no Contabo backend for protected lead data.
Risk if unresolved: Lost inquiries, accidental collection, unsafe retention or ambiguous failure.
Decision owner role: AIA intake/operations owner
Required reviewers: Privacy/legal/security
Dependencies: Field necessity, recipient, spam controls, retention/access, failure handling, P9-07/09
Acceptance criteria: Synthetic nonproduction submission success/failure, no-JS/Enter behavior, access and retention documented; explicit activation approval.
Impacted routes/systems: Contact, consultation, referrals, service drawer
Authorization required: Explicit owner decision, then a bounded implementation/test scope; live activation/deployment requires separate authorization.
Resolution date/evidence: None; not approved.

P9-04 — Likes/views API

Status: Pending decision
Current implementation: Production-origin fallback; non-localhost credentialed stats POST and interaction writes; cookies.
Evidence: ../src/components/LikeViewCounter.astro
Options: Disable in nonproduction by default; approved isolated mock/test API; production behavior only after review.
Risk if unresolved: Preview mutations, credentials or tracking reach production.
Decision owner role: API/service owner
Required reviewers: Privacy/security
Dependencies: Origin allowlist, CORS, credentials, cookies, consent, API contract
Acceptance criteria: Empty/missing config fails closed; blocked production egress; read/write/outage and cookie behavior verified without production writes.
Impacted routes/systems: Article counters; api.azinstitute4autism.com
Authorization required: Explicit owner decision, then a bounded implementation/test scope; live activation/deployment requires separate authorization.
Resolution date/evidence: None; not approved.

P9-05 — Analytics and advertising

Status: Pending decision
Current implementation: No new tracking installed or conversions activated.
Evidence: phase-7-nonproduction-verification-plan-2026-10-14.md
Options: Remain disabled; or approve consent-aware GA4/Google Ads event design and scoped implementation.
Risk if unresolved: Sensitive health context transmitted or misleading conversion measurement.
Decision owner role: Marketing owner
Required reviewers: Privacy/legal/security
Dependencies: Consent model, event payload exclusions, retention, vendor configuration, P9-07
Acceptance criteria: Approved event/data inventory, consent states and test conversion destination; no PHI or free-text payloads; separate activation.
Impacted routes/systems: Public pages, forms, GA4/Google Ads
Authorization required: Explicit owner decision, then a bounded implementation/test scope; live activation/deployment requires separate authorization.
Resolution date/evidence: None; not approved.

P9-06 — Clinical/organizational claims

Status: Pending decision
Current implementation: General ABA baseline 18 months–8 years; Academy 2–6/1:2; LSC 8–17; evaluation/no-waitlist/insurer/author claims need approval. Arabic biography uses physician-like wording for clinician.
Evidence: phase-6c5-final-library-acceptance-2026-10-13.md
Options: Owner confirms each claim or supplies approved replacement wording; hold disputed substantive edits.
Risk if unresolved: False eligibility/availability or professional qualifications.
Decision owner role: AIA clinical/organizational leadership
Required reviewers: Clinical/editorial and fluent-language reviewers
Dependencies: Service facts, credentials and program-specific distinctions
Acceptance criteria: Signed claim-by-claim disposition; semantic equivalence in relevant languages; no generalized age range.
Impacted routes/systems: Services, homes, consultation, Library, authors
Authorization required: Explicit owner decision, then a bounded implementation/test scope; live activation/deployment requires separate authorization.
Resolution date/evidence: None; not approved.

P9-07 — Privacy-policy approval

Status: Pending decision
Current implementation: EN policy retained; ES public policy recovered with same 2025 revision date; legal claims are not verified controls.
Evidence: phase-7-source-evidence-2026-10-13.json
Options: Approve existing policy against actual operations; or provide legally reviewed EN/ES revisions and defensible dates.
Risk if unresolved: Published HIPAA/COPPA/security/retention/analytics promises differ from operations.
Decision owner role: AIA privacy/policy owner
Required reviewers: Qualified legal/privacy and fluent Spanish reviewers
Dependencies: P9-02/03/04/05 data flows and vendor agreements; trusted-source comparison of the Spanish policy before production. The captured public response is cache-qualified; standard TLS validation failed and the fallback disabled certificate verification. Text parity does not prove authenticated origin fidelity. No trusted replacement is available yet; do not repeat insecure retrieval.
Acceptance criteria: Compare the complete Spanish policy with a certificate-validated public retrieval or owner-supplied authoritative source with documented provenance; record reviewer/date/evidence and resolve differences. Complete legal/privacy section/claim review of both policies, actual collection/storage/sharing evidence, authorized revision date and fluent Spanish acceptance. All remain pending.
Impacted routes/systems: /privacy-policy; /es/privacy-policy
Authorization required: Explicit owner decision, then a bounded implementation/test scope; live activation/deployment requires separate authorization.
Resolution date/evidence: None; not approved.

P9-08 — Author archive SEO

Status: Pending decision
Current implementation: Self-canonical noindex,follow; sitemap/hreflang exclusions retained.
Evidence: ../src/utils/publication-policy.ts
Options: Retain policy; or explicitly approve future indexability and translation graph changes.
Risk if unresolved: Unapproved indexing of profile claims or invalid alternate graph.
Decision owner role: Site SEO/content owner
Required reviewers: AIA credentials/editorial reviewer
Dependencies: Profile approval, genuine translation equivalence
Acceptance criteria: Separate approved policy diff with reciprocal eligible hreflang and sitemap tests if changed.
Impacted routes/systems: Nine author archive routes
Authorization required: Explicit owner decision, then a bounded implementation/test scope; live activation/deployment requires separate authorization.
Resolution date/evidence: None; not approved.

P9-09 — Hosting and deployment

Status: Pending decision
Current implementation: Static output; development Nix shell only; production topology unverified; temporary slash/HTTPS chain deferred.
Evidence: SESSION_HANDOFF.md
Options: Owner supplies sanitized NixOS/Contabo topology; separately design isolated test host and production artifact delivery.
Risk if unresolved: Redirect loops/downgrades, soft 404s, inconsistent assets or unrecoverable release.
Decision owner role: Hosting/operator owner
Required reviewers: Security/privacy and site owner
Dependencies: TLS termination, canonical host, config/artifact ownership, isolation, rollback/monitoring
Acceptance criteria: Real HTTP slashless/HTTPS/query/nine-redirect/404 tests, asset checks and rollback rehearsal; named operator.
Impacted routes/systems: Contabo/NixOS/nginx; public and preview origins
Authorization required: Explicit owner decision, then a bounded implementation/test scope; live activation/deployment requires separate authorization.
Resolution date/evidence: None; not approved.

P9-10 — Production launch authorization

Status: Pending decision
Current implementation: Technical checkpoint accepted; human/integration release gates still open.
Evidence: SESSION_HANDOFF.md
Options: Hold release; schedule a separately approved window after all prerequisites.
Risk if unresolved: Unreviewed content or unsafe/incomplete integrations reach live users.
Decision owner role: AIA release/site owner
Required reviewers: Clinical, editorial, language, accessibility, privacy and operations
Dependencies: P9-01–09; Phase 8 acceptance; Phase 10 QA
Acceptance criteria: Recorded go/no-go, owners, rollback authority/triggers, verified artifact and signed checklist; explicit deployment/indexing/integration authorization.
Impacted routes/systems: Entire public site and integrations
Authorization required: Explicit owner decision, then a bounded implementation/test scope; live activation/deployment requires separate authorization.
Resolution date/evidence: None; not approved.

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